Free contractor and field service software
Landscaping work, from site scope to final invoice
Run landscaping and hardscape jobs from the first site discussion to the final invoice. Workvado connects project scopes, crew tasks, daily notes, photos, quotes and payment records for small landscaping businesses in Canada, the United States and Mexico.
Make grading, planting and hardscape scopes distinct
Record the agreed areas, materials and finish, along with access, disposal and reinstatement responsibilities. Note what is excluded. Drainage design, utility location and permit requirements still need the appropriate local checks; a project record does not approve them.
Plan a crew around the actual site conditions
Assign preparation, deliveries, installation and cleanup as separate tasks. Keep weather delays, site observations and progress photos in daily notes. A labour gig can help describe a specific crew need, with schedule and payment terms agreed before hiring.
Agree additions before they become a billing dispute
Unexpected buried material, a changed planting selection or extra paving can alter the price. Document the condition, discuss it with the customer and keep the approval with the job. A daily note alone is not the customer accepting an extra charge.
Give the customer a clear handoff
Share selected progress and files through a customer portal. Keep agreed maintenance or care documents with the project, invoice the agreed work and record payments received directly. Examples in these guides describe a workflow, not completed Workvado customer projects.